Jan 13, 2020
At SpartanNash, relationships matter and working on the Supply Chain/Distribution team isn’t just about how we serve our customers, it’s about how we treat our associates. We want you to feel valued as an individual and as part of our team. Our culture is vibrant and associates want to stay here because we have good people. It’s not unusual to see longevity of 25+ years at our facilities. We share a sense of pride and are excited to contribute to the company’s prosperity. Position Summary Responsible to provide a variety of clerical/administrative support to the distribution center warehouse and/or transportation operations. This may include, but is not limited to, maintaining personnel time and attendance records, assisting with warehouse/transportation payroll functions, preparing documents/correspondence, compiling and verifying data, running reports, etc.; responsibilities may vary based on assigned area. Minimum Requirements Degrees High School Graduate (Required) or GED. College degree or college course work in Business Administration or related area preferred. Job Experience Two years general clerical/office experience, preferably within a wholesale/warehouse or transportation environment. Basic office and computer skills, including experience with Microsoft Word, Excel and PowerPoint. Responsibilities and Essential Duties Gather information, compile data and prepare, run and/or distribute reports (i.e., KPIs/Key Performance Indicators, Transportation Metrics, etc.) as assigned for warehouse and transportation. Review data within the distribution center time clock and/or transportation paper work including driver trip sheets and ensure the timely and accurate calculations, processing and input of warehouse/transportation payroll data within the Payroll/HRIS system. Validate the accuracy of data and coordinate with Corporate Payroll department, as necessary, to ensure payroll data is available by required deadline to ensure timely processing. Resolve any issues and/or respond to questions from associates in a timely manner. Maintain personnel time and attendance records; track attendance and time-off records (i.e., personal days, sick days, holidays, FMLA, etc.) for assigned group of associates within warehouse or transportation and work with Human Resources and/or Payroll to address any questions, concerns or variances. Provide clerical support for the formal bid process and track drive bids/bid changes as determined by routing/dispatch. Review and ensure accurate contract administration as it applies to payroll, attendance tracking, etc. Perform clerical tasks such as, but not limited to, copy, fax and/or print documents; prepare correspondence for distribution management, assemble, distribute and maintain department files and records accordingly. Maintain department office supply inventory and order supplies as needed. Sort and distribute incoming mail and prepare/process outgoing mail requests and shipping packages to service centers, vendors, retail stores, etc. as assigned. May assist with other warehouse operations and transportation clerical/administrative tasks as assigned (i.e., customer communication, transportation/dispatching, etc.). The above statements are intended to describe the general nature and levels of work being performed as assigned for this job. This is not intended to be an exhaustive list of all responsibilities, duties and requirements; additional responsibilities may be assigned as needed. Knowledge, Skills Abilities Good written and verbal communication skills and customer service skills. Must have attention to detail, strong data entry skills and effective organization, prioritization, multi-tasking and time management skills. Ability to handle and maintain confidentiality of sensitive information. Proficient computer skills including Microsoft Office (Word, Excel and PowerPoint) required. Able to work in a team environment as well as independently. Must be able to work within a warehouse/transportation environment. Basic knowledge of accounting/payroll processes helpful. Physical Requirement The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. May be required to lift and/or move up to 20 pounds. The associate is frequently required to sit/stand/walk. May be required to travel. While performing the duties of this position, the associate is subject to an office environment and/or distribution setting and is rarely exposed to outside weather conditions; temperatures may vary within distribution center. The noise level in the work environment varies; office setting may be low to moderate; distribution center setting may be moderate to high. Equipment General office equipment (i.e., computer, telephone, copy/facsimile machine, etc.)
SpartanNash Fargo, ND 58108