Nov 15, 2021

Administrator, Chapter Operations (Temporary, Houston TX)

  • Crohns And Colitis Foundation Inc
  • Houston, TX, USA
Full time Transportation Professional

Job Overview

The Crohn's & Colitis Foundation, Inc is a private, non-profit national organization dedicated to finding the cure for Crohn's disease and ulcerative colitis and improving the quality of life of children and adults affected by these diseases. We fund cutting-edge studies at major medical institutions, nurture investigators at the early stages of their careers, and finance underdeveloped areas of research. In addition, our educational workshops and programs, along with our scientific journal, Inflammatory Bowel Diseases, enable medical professionals to keep pace with this rapidly growing field. Crohn's & Colitis Foundation's core values of compassion, integrity, leadership, collaboration, and inclusion inspire and drive every member of our highly performing team.

Position Summary: The Administrator, Chapter Operations, staff person will play a critical role in providing administrative, donor and constituent stewardship, financial, and operational support to the chapter. The position will report directly to the Lead Chapter staff person.

Essential Functions & Responsibilities:

  • Assist the Lead Chapter staff person with chapter mailings, Board communication, donor and volunteer stewardship, meeting minutes, and staff activities.
  • Complete grant funding applications as needed. Complete CHC applications.
  • Manage and oversee expense reports, supply orders, facilities, equipment, and document organization.
  • Monitor and answer all chapter inquiries via phone and email.
  • Make deliveries as needed to donors, volunteers, or outreach locations.
  • Greet visitors, handle deliveries, and be the front face of the local office. This role is a combination of office-based work and remote, work-from-home.
  • Assist remote operations administrator with invoice processing, donation/ deposit processing, and donor acknowledgements.
  • Check and process mail and deposit checks received.
  • Manage and oversee local event cash handling.
  • Reconcile chapter finances as needed.
  • Maintain up to date and accurate donor records via CRM database.
  • Maintain accurate and complete records and files for fundraising campaigns.
  • Assist/ serve as back-up for chapter communications and event planning and logistics manager as needed in creating e-newsletters and email communications and in supporting the chapter's social media pages, and website. Assist with the preparation of collateral materials and logistics related to fundraising programs, events, and mission outreach. Support all activities related to event day management including set-up, check-in, volunteer coordination, logistics, break-down, etc.


  • BA/BS degree or equivalent experience or minimum 2-3 years of administrative experience
  • Excellent organizational skills
  • Strong oral and written English communication skills
  • Works extremely well in team setting
  • Ability to prioritize and handle multiple tasks under tight deadlines
  • Proficiency in Microsoft programs (Word, Excel & PowerPoint)
  • Accounts Payable or Bookkeeping experience a plus
  • CRM database a plus
  • Available to work occasional evenings and weekends

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