Jan 22, 2019
Aimco is seeking a Contracts Administrator for our Redevelopment Construction Services Team!
The Contract Administrator will assist Aimco’s Construction Team that oversees the Development and Redevelopment Construction projects for Aimco! Based out of our office in South Beach, the Contract Administrator will be responsible for many aspects of the redevelopment process including acting as the Owner’s Contract Manager overseeing and monitoring project contracting, accounting and invoice / payment activities to insure that project invoicing and contract activities are completed within prescribed schedules and budgets, in compliance with Aimco policies and procedures, and in accordance with federal, state, and local regulations.
The Contract Administrator is an integral part of the Aimco team on the project and must demonstrate sound business sense, technical knowledge, leadership, organizational ability, time management, communication skill, and professional client service technique.
Job Duties and Responsibilities
Among other duties, you would:
Prepare, review, and administer contractual agreements, change orders, etc. relating to construction, redevelopment, renovation projects, and other business functions.
Track all required compliance documents and ensure all agreements are fully executed and received and enter contracts and change order into the project management software.
Track all insurance requirements and maintain active certificates of insurance and ensure endorsements are current and up to date.
Act as the subject matter expert on all contract administration functions within the project life-cycle. You would develop the audit standards process for contract organization including the maintenance of contract files and the contract preparation process.
Audit files and processes in the field for compliance of standards for achievement of cost and schedule objectives as well as maintain document control systems (hard copy, network server, and cloud based systems) to ensure complete, accurate, and up to date information, following the file structure.
Actively engage with Aimco’s construction Project Management teams, Operations teams, General Contractors and subcontractors/vendors on assigned projects.
Effectively manage, communicate, and coordinate Aimco vendor and internal invoicing and payment policies and compliance with General Contractors, subcontractor/vendor personnel.
Assist with the pre-qualification and re-qualification of vendors by managing and maintaining required documentation that is complete, accurate, and up to date prior to submission to manager.
Set up new projects and assist with maintaining existing projects in Project Management Software.
Coordinates resources to achieve project goals.
Team interaction promoting positive internal and external vendor relationships.
Identifies risks to project and Aimco
Assist with booking travel for Team Mates and submitting associated expense reports.
Complete special projects as assigned.
In addition, this individual will be responsible for working within a cross functional internal team including business partners from our Capital Repairs/ Capital Improvement and Operations teams.
To be considered, you should have a(n):
Successful track record in working with an integrated team for successful project delivery.
Collaborative, professional approach to building positive relationships across the organization.
Proactive communication with internal and external business partners at all levels and the ability to manage through influence when needed.
Ability to multitask and appropriately prioritize projects and tasks.
Ability to utilize excellent computer skills and showcase skills being well-versed in Microsoft Project Suite, Management Software Systems, Docusign, Accounting Systems, and other systems necessary to perform job duties.
Our candidate must be a confident communicator with the level of engagement necessary to influence internal and external construction and business unit leaders.
Bachelor’s Degree in area of specialty or equivalent experience.
At least 3-5 years of experience in the field or in a related area with similar requirements as Paralegal/Legal Secretary/Contract Administrator and/or contract management. Previous construction project accounting and administration experience is highly desirable.
Are you ready to make a difference, apply today!
Primary Location : US-FL-Miami
Department Name : East - CS Redev
Recruiter : Isaiah Anderegg
Building Location : 1504 Bay Road, Miami Beach, FL 33139
Schedule : Full-time
Job Type : Standard
Job : Construction / Redevelopment